About the Role

 

We’re looking for a highly professional and organized Corporate Receptionist & Executive Assistant to join our team. This unique role combines front-desk responsibilities with high-level administrative support to the Executive Vice President, Chief Strategy Officer. The ideal candidate will thrive in a fast-paced environment, enjoy being the first point of contact for visitors, and excel at managing executive-level priorities with discretion and attention to detail.

 

What You’ll Do

 

Reception & Office Support

• Greet and welcome visitors, creating a professional and positive first impression.
• Direct visitors and vendors appropriately; manage visitor logs and badges.
• Coordinate with building security and facilities on visitor access and office needs.
• Oversee incoming and outgoing mail, packages, and deliveries.
• Maintain a tidy and professional reception area, conference rooms, and shared spaces.

Executive Support

• Manage complex calendars, scheduling meetings, conference calls, and travel arrangements.
• Prepare presentations, reports, and correspondence using Microsoft Office tools.
• Draft and route routine communications, ensuring priorities are escalated appropriately.
• Organize and maintain executive files, records, and reports.
• Process and submit expense reports in a timely manner.
• Assist in planning company events, leadership meetings, and offsites.

Additional Support

• Provide general administrative support including document preparation, copying, and scanning.
• Perform other duties as assigned to support business operations.

What You’ll Bring

• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Minimum of 4 years of administrative support experience with senior management.
• Previous receptionist, front desk, or customer-facing office experience strongly preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong interpersonal skills with a professional and welcoming presence.
• Excellent written and verbal communication skills.
• Proven ability to exercise discretion and integrity when handling confidential matters.
• Adaptability and resilience in a fast-changing work environment.

Why Join Us
This role offers the opportunity to represent our organization as the face of our corporate office while working closely with senior leadership. You’ll have a direct impact on both the employee and guest experience, and you’ll play a vital role in helping our leadership team operate effectively.

 

This position is responsible for providing secretarial support to the Executive Vice President Strategy Officer. The Executive Assistant will coordinate and schedule meetings, appointments, conference calls, and travel accommodations and may be responsible for organizing company events. 

 

Essential Functions:

• Coordinate and schedule a wide variety of meetings and events, including food, travel, and other arrangements
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories; giving instructions
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail/deliveries/couriers
• Process all incoming and outgoing mail and ensuring that all referenced backup material is attached. Independently composes and prepares routine correspondence.
• Answer incoming voice and e-mails as requested and respond accordingly. Inform executive of important calls/e-mail/messages needing immediate attention.
• File correspondence, memos, records, and reports.  Maintain files.
• Develop powerpoint presentations, memoranda, excel spreadsheets, visio documents as needed.

Other Functions:  (Incidental to the purpose or the job.  These functions are performed infrequently, and have little consequences to other jobs if not performed).

• Perform miscellaneous administrative tasks including faxing, copying, and scanning of documents.
• Prepare expense reports for approval and submission.
• Perform other duties as required and assigned.

Education/Certification: 

• High School Diploma, GED or equivalent combination of intellectual instruction and work experience
• Experience Required: Minimum of 4 years of secretarial/administrative support  for senior management.

Skill and Ability:

• Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent interpersonal and listening skills.
• Strong verbal and written communication skills.
• High level of judgment/organizational skills and initiative to deal with complex duties.
• Ability to adapt to constantly shifting priorities and a changing work environment
• Ability to exercise discretion and integrity when dealing with sensitive, highly confidential matters.

Equal Opportunity Policy

 

The Vitamin Shoppe is an equal opportunity employer. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws.  Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, separation, recruitment, pay and other forms of compensation, access to facilities and programs, training and general treatment during employment.

 

We firmly believe that every Health Enthusiast has the right to be treated with dignity and respect. Our goal is to maintain a satisfied and productive team of Health Enthusiasts. The keys to reaching that goal are effective leadership, equal application of fair human resources policies, competitive wages and benefits, and close attention to all health enthusiast matters. The Vitamin Shoppe is committed to the principle of fair and impartial treatment of our Health Enthusiasts.

 

Health Enthusiasts with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of their Human Resources representative.  We will not allow any form of retaliation against Health Enthusiasts who raise issues of perceived discrimination in good faith.  To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including discharge.

The salary for this position is based on many factors such as role requirements, skill set, years of experience and other organizational needs. The estimated range is $75,000 - $85,000 per year.