The Associate Analyst, FP&A is primarily responsible for the coordination and management of the invoice process for the Information Technology (IT) and Marketing teams in addition to processing merchandise vendor invoices. This entails creating requisitions / purchase orders to receiving invoices and submit for processing. Individual will support multiple areas of the organization and must have the ability to multi-task and shift workday needs as required to support the FP&A and Accounts Payable teams.  Expectation that the job will be allocated as 75% FP&A and 25% AP Invoice Processing. Individual will need to be comfortable in being trained and then proficient in multiple systems needed to perform tasks (eRequester, JDA, MAS 500, Planful Consolidation Software).

FP&A Processing

• Create and track requisitions and purchase orders related to IT / Marketing departments to ensure invoice payments occur on time and are properly authorized based on established governance processes.
• Partner with the appropriate business partners and as necessary, the Senior Accountants in the General Accounting team on proper G/L coding of requisitions
• Monitor IT / Marketing emails or departmental drives for invoices needing to be processed against open purchase orders with guidance from Senior Accountants.
• Assist the Senior Accountants in ensuring outstanding purchase orders are closed when obligations are satisfied.
• Act as liaison with vendors to manage billing payment issues; including research of missing payments; answer all vendor inquiries via phone and email in a timely manner
• Set-up new vendors as needed and update/maintain vendor information in eRequester system

AP Invoice Processing

• Reconcile statements and process invoices for designated vendors within JDA system
• Process credit/debit memos for designated vendors.
• Process DC credits for the department.
• Research vendor statements and discrepancies.
• Follow-up with vendors and VSI departments for resolution.

Other functions

• Participate in ad hoc projects.

Supervisory Responsibilities:

• No direct supervisory responsibilities.

Education/Certification:        

• High School Diploma or equivalent combination of experience and instruction

Required Knowledge:                             

• Knowledge of accounts payable practices and / or accounting and finance support.

Experience Required:              

• 3 - 5 years of accounts payable practices or finance support experience.  Comfortable in utilizing multiple systems. 

Skill and Ability:                                                          

• Good communication skills
• Fast learner
• Accurate attention to detail
• Knowledge of basic accounting principles
• Excellent organizational skills
• Ability to organize daily and weekly calendar to multi-task  AP and FP&A deadlines
• General office skills, including functioning in multiple systems.
• Ability to work in a team environment
• Professional demeanor to handle Microsoft Teams calls
• Proficient in Microsoft Word, Excel and Teams

NDCORP

Equal Opportunity Policy

The Vitamin Shoppe is an equal opportunity employer. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, separation, recruitment, pay and other forms of compensation, access to facilities and programs, training and general treatment during employment.

We firmly believe that every Health Enthusiast has the right to be treated with dignity and respect. Our goal is to maintain a satisfied and productive team of Health Enthusiasts. The keys to reaching that goal are effective leadership, equal application of fair human resources policies, competitive wages and benefits, and close attention to all health enthusiast matters. The Vitamin Shoppe is committed to the principle of fair and impartial treatment of our Health Enthusiasts.

Health Enthusiasts with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of their Human Resources representative. We will not allow any form of retaliation against Health Enthusiasts who raise issues of perceived discrimination in good faith. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including discharge.